Cancellation Information
Created by TERESA BROWN on 1/9/09 - last edited by TERESA BROWN on 11/9/09
Current Facility Cancellation Fees
NOTE: If you CANCEL AT ANY TIME after the reservation is entered, there is $20 processing fee for each room on each date. Cancellations must be e-mailed to ues@ucdavis.edu.
There may be additional fees for coordination of services that you requested through your coordinator. Please contact your coordinator for those fees.
NOTE: This $20 processing fee is in addition to the facility cancellation fees.
| Alumni Center | Cancellation Fee Date and Cancellation Fee | |||
| 90 days | 60 days | 30 days | 48 hours | |
| Alpha Gamma Rho Room | $0 | $75 | $75 | 100% estimated charges |
|
West Conference Room |
$0 | $0 | $20 | 100% estimated charges |
| Founders Board Room | $0 | $0 | $30 | 100% estimated charges |
| Lobby or Patio | $0 | $0 | $40 | 100% estimated charges |
| Lobby and Patio | $0 | $0 | $80 | 100% estimated charges |
| Entire Facility | $0 | $0 | $200 | 100% estimated charges |
| Memorial and Silo Unions | Cancellation Fee Date and Cancellation Fee | |||
| 90 days | 60 days | 30 days | 48 hours | |
| East Conference Room MU II King Lounge Mee Silo Cabernet Gunrock Pub |
$0 | $0 | $37 | 100% estimated charges |
| NOTE: If you request a custom setup in any room in the MU or Silo Union, there is a fee to use the room. If you should cancel that room at any time after you request the custom setup, there is a cancellation fee. Silo Union first floor with less than 30 days notice is $100. Please note that additional fees may apply with Sodexho for all Pub reservations. |
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| UC Davis Conference Center |
Cancellation Fee Date and Cancellation Fee | |||
| 90 days | 60 days | 30 days | 48 hours | |
| Full Ballroom A, B & C | 25% estimated charges | 50% estimated charges | 75% estimated charges | 100% estimated charges |
| Divided Ballroms A&B or B&C | N/A | 50% estimated charges | 75% estimated charges | 100% estimated charges |
| Divided Ballrooms A or B or C | N/A | 50% estimated charges | 75% estimated charges | 100% estimated charges |
| Meeting Rooms | N/A | N/A | $25 | 100% estimated charges |
|
MU Lodges |
Cancellation Fee Date and Cancellation Fee |
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| 90 days | 60 days | 30 days | 48 hours | |
| Putah Creek Lodge Rec Pool Lodge |
$0 | $50 | $75 | 100% estimated charges |
| Freeborn Hall | Cancellation Fee Date and Cancellation Fee | |||
| 90 days | 60 days | 30 days | 48 hours | |
| Entire Facility | $300 | $350 | $400 | 100% estimated charges |
|
ARC & Pavilion |
Cancellation Fee Date and Cancellation Fee | |||
| 60 Days | 30 Days | 7 days | No Shows | |
| Ballroom(s) & Meeting Rooms | 25% of rental | 50% of rental | 100% of rental | 100% of estimate |
| Pavilion (entire faciilty/all parts) | 25% of rental | 50% of rental | 100% of rental | 100% of estimate |
| IM Fields | Cancellation Fee Date and Cancellation Fee | ||
| 30 days | 14 days | 72 hours | |
| ALL Fields | $15 | $25 | 100% staffing charges |