Scheduling Priorities

Departments and other Registered Campus Organizations

Departments & Registered Campus Organizations who are conducting official university business are allowed to reserve up to 13 months prior to the date of the event, in the following facilities:

Alumni Center
ARC Ballroom and Meeting Rooms
ARC Pavilion
Freeborn Hall
Memorial Union
Outdoor Space
Putah Creek Lodge
* UC Davis Conference Center - Full Ballroom
Welcome Center - All Rooms

Departments & Registered Campus Organizations who are conducting official university business are allowed to reserve up to 6 months prior to the date of the event, in the following facilities:

* UC Davis Conference Center - partial Ballroom/Conference Rooms

* Requests to reserve individual rooms in the Ballroom or one of the conference rooms at the UC Davis Conference outside of the scheduling priority may be sent to ues@ucdavis.edu.  Please include your contact information and provide a description of your event.

Departments & Registered Campus Organizations who are conducting official university business are allowed to reserve up to 3 months prior to the date of the event, in the following facilities:

Welcome Center - any rooms other than full facility

Campus Unions Reservation Policies

Reservations must be submitted a minimum of fourteen (14) business days prior to event in the following meeting rooms

MU II, King, Griffin,Putah Creek Lodge, Gunrock Pub, Med Sci Cafe, Welcome Center full facility, Presentation Room

Registered Student Organizations

1. Organizations that re-register during spring quarter may reserve space for 3 non-recurring events through fall quarter .
2. Beginning fall quarter, registered groups may reserve space for 3 non-recurring events per quarter through spring quarter. Events scheduled for the summer may not be scheduled until the group re-registers for the next academic year.)
3. Weekly meetings (maximum of 4 hours per week) for the following quarter may be reserved the last day of classes of the current quarter. Fall quarter reservations are accepted the first day of fall quarter.

Contact the CES front desk if you have any questions about the Facility Scheduling Matrix at 2-2813.