We are your "one stop shop" for professional planning,
coordination and management of conferences and events. Tell us what you
need and we will do the rest. Let us worry about the details so you can
focus on your program.
We can assist you in planning conferences on or off campus. Some
of the off-campus venues used by C&ES include:
- Hyatt Regency, Sacramento
- Radisson Inn, Sacramento
- Capitol Plaza Holiday Inn, Sacramento
- Squaw Valley Inn, Squaw Valley
- Asilomar, Monterey
- Hotel Fiesta Condesa, Cancun Mexico
Our experienced staff will review your needs and prepare a preliminary
cost estimate and budget of requested services. Coordination and registration
charges will be assessed based upon your requirements, giving special attention
to individual needs.
- Consulting - We provide professional consultations for conference
and event planning on or off campus.
- Site Selection - We will arrange site tours for on or off-campus
locations; process contracts; and work directly with the site contact regarding
conference logistics.
- Financial administration - We will help determine event requirements
and related fees; function as centralized billing agent; develop a preliminary
cost projection and budget; manage income and expenses; provide updated
reports; and prepare a master bill.
- Coordination - We will function as the liaison for on and off-campus
service providers and facilities; process all contracts for services and
facilities; and contact selected service providers to make necessary arrangements.
- Catering
- Accommodations
- Facilities
- Transportation and Parking
- Audio Visual Equipment
- Promotional Material
- and much more!
- Registration Headquarters - C&ES will serve as your registration
and general information headquarters.
- Desktop Publishing - We can assist you in developing and preparing
your conference material and printed matter.
- Mailing Services - We can help you compile and maintain your
conference mailing list. We will prepare mailing labels, stuff envelopes,
and process all mailing forms necessary to ensure that your conference
materials are sent in a timely fashion.
- Registration Form Processing and Reports - All registration information
is accurately entered into a custom database for quick and easy access.
Participant and income reports are provided weekly. Additional custom reports
are provided at your request.
- Accounting - All registration checks and credit card slips are
processed and deposited into your conference account.
- Conference Packets - We will assemble packets for each participant
to include name badges, receipts, programs, meal tickets, campus and community
information, etc.
"Your excellent organization skills, insight, patience and
hard work made the 28th Annual Meeting of the Society for the Study of
Reproduction an extremely wonderful and unforgettable gathering of satisfied
scientists . . . May I simply add to that and say that we could not have
done it without you."
--Janet Roser, PhD
"I would like to thank the whole group at Conference and
Event Services for the most effective handling of the arrangements for
the Western Poultry Disease Conference . . . Without your help, your sincere
interest and dedication, I'm sure that the conference would not have gone
as well as it did, nor would we have received such universally complimentary
evaluation of the entire affair."
--A.S. Rosenwald, DVM, PhD
"It was a pleasure working with Conference and Event Services
in preparation for and during the Designing and Establishing Successful
Woody Landscapes Shortcourse . . . Your efforts not only saved us time
but ensured that the conference ran smoothly, which increased participant
satisfaction and allowed us to concentrate on teaching the course without
worry."
--Patricia Lindsey, PhD
If you have any questions regarding our services or require additional
information, please feel free to contact us. We look forward to assisting you with your
conference and event planning needs!
Conference & Event Services
University of California
One Shields Ave MU 442
Davis, CA 95616
Ph: (530) 752-2675
Fx: (530) 752-5791
http://conferences.ucdavis.edu/
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